Exceptions to the Lodging Allowance
Lodging expenses may be paid on state funds up to the Lodging Exception Ceiling, which is 150% of the total daily per diem allowance (lodging plus meals and incidentals). If one of the following Lodging Exception Rules apply, document lodging rule number on the Spend Authorization and on the Expense Report with the applicable lodging rule number noted.
- When costs in the area have escalated for a brief period, either during special events or disasters.
- When lodging accommodations are not available in the area at or below the Maximum Lodging Amount, and the savings achieved from occupying less expensive lodging at a removed site would be consumed by additional transportation and other costs.
- When the traveler attends a meeting, conference, convention, or training session where he or she is expected to have business interaction with other participants in addition to scheduled events, and it is anticipated that maximum benefit will be achieved by authorizing the travelers to stay at the lodging facility.
- When a traveler is assigned to accompany an elected official, foreign dignitary, or others as authorized by law, and is required to stay in the same lodging facility.
- To comply with provisions of the Americans with Disabilities Act, or when the health and safety of the traveler is at risk.
- When a meeting room is required and it is more economical to acquire special lodging accommodations, e.g., a suite, than to acquire a meeting room and a room for lodging.
Lodging is reimbursed based on actual expenses, up to the maximum for the location as specified in the domestic and foreign lodging (and meal) allowance schedules. Both domestic and foreign lodging (and meal) allowance schedules are outside the WSU web domain on U.S. General Services Administration and U.S. Department of State web servers.
Domestic Per Diem Schedule
- Contains 48 contiguous States and District of Columbia.
- Lodging rates do not include any taxes; they are room rates only. When preparing your Expense Report continue to add the lodging taxes to the room rate and claim in the lodging column.
Foreign Per Diem Schedule
- Contains foreign locations and non-foreign overseas areas including Alaska, Hawaii, Puerto Rico, and U.S. possessions.
- Alaska, Hawaii, Puerto Rico, and U.S. possessions lodging rates do not include any taxes. They are room rates only. When preparing the Expense Report continue to add the lodging taxes to the room rate and claim in the lodging column.