Departmental Benefits:

• Allows departments to purchase air, rail and bus fares without having to seek reimbursement for individuals.
• Centralizes the booking process within a department, which leads to more efficient and easier verification.
• Program/Project/Gift/Grant accounts are charged directly during the verification process.
• WSU is in control of the ticket prior to the trip, which provides easier management of changes to itinerary.
• Departments/Programs are eligible to accrue reward miles for future travel.

Travelers Benefits:

• Personal resources do not have to be used for purchases. Payments prior to a trip are considered an advance per the State and are not allowed to be reimbursed until after the trip. Advances for airfare are prohibited per the State.

How to Get a CTA Account?

Departments must apply for a CTA using a memo to Travel Services containing the following information:

• Department Name
• Department Organization Number
• Department Phone Number
• Department Address
• Contact Person
• Contact Person’s Phone Number

For a sample memo click here.

Guidelines for Using CTA Accounts

Who is authorized to use a CTA account?

• Department personnel authorized by their college/department are allowed to use the CTA.

Prohibited Transactions

• Any transaction other than air, rail, or bus fare.

Assignment, Verification and Optional Log-Sheets

• Departments are required to assign and verify all transactions in Workday and maintain an optional log of all transactions made using a CTA account.
  • To do this please follow the Reconciling CTA Procedure.
  • Steps to Assign a Central Travel Card Transaction

Department Responsibilities

• Ensure purchases are compliant with WSU Business Policies and Procedures.
• Notify Travel Services if there is a change in the primary contact.
• Maintain log sheet and supporting documents for all transactions associated with the purchases made on the CTA, as well as authorized users.
• Timely on-line verification in Workday.

Resources

• Sample Memo
• Policies and Procedures

For more information regarding the Central Travel Accounts, please contact Travel Services.