Travel Services Methods of Payment

Central Travel Account (CTA)

A department corporate backed, visa ghost card (see BPPM 95.04).

  • Should be used for all air, rail, and bus fare purchases.
  • No need to process an expense reimbursement through Central.

Purchasing Card (PCard)

A personal corporate backed, visa card (see BPPM 70.08).

  • Should be used for all conference registration fees and all non-employee travel expenses, except airfare and car rentals.
  • No need to process an expense reimbursement through Central.

Corporate Travel Card

A personal liability visa card (see BPPM 95.03).

  • Can be used for all employee travel expenses in place of personal resources.
  • Process an expense reimbursement through Central upon completion of the trip.
  • Cardholder is responsible for paying off the balance of the statement in full regardless of having received the reimbursement yet.
    • WSU cannot process a reimbursement prior to the trip, if that is required it will need to be done via an advance and comply with that policy.

Direct to Vendor

Payments are processed through Travel Services via a WSU invoice voucher.

  • Can be used for non-employee car rentals, non-employee lodging (see BPPM 95.06 on when allowable for employees), and conference registration fees.

Personal Resources

  • Can be used for all employee and non-employee travel expenses.
  • Process an expense reimbursement through Central upon completion of the trip.
    • WSU cannot process a reimbursement prior to the trip, if that is required it will need to be done via an advance and comply with that policy.