Unallowable Expenses

Personal expenses and those not essential to the transaction of official state business are not reimbursable. The following is a non-exhaustive list of expenses that are not reimbursable:

• Duty station parking
• Trip/health/travel insurance
• Medical/hospital services
• Childcare
• Shipping charges for any personal items
• Room service
• Any expense paid with miles/points/bitcoins
• Itinerary changes without a business purpose (i.e. change/cancellation fees, etc.)
• Expenses/fees due to negligence of the traveler (i.e. fines or parking tickets, locksmith, missed flight, etc.)
• Personal entertainment expenses, including transportation to and from the location
• Bellhop services
• Valet parking, unless it is required
• Cash paid to other traveler
• Alcohol
• Airline club membership and fees
• Spouse/dependent expenses without a bona fide business purpose
• Fuel for personally owned vehicles
• Tolls associated with the use of high occupancy toll (HOT) lanes or associated with daily commute
• Claims associated with rental car damage when renter did not use WSU’s state contract and opted out of the loss damage coverage

Note:There may be additional restrictions based on the funding source as well.