Travel Services Unallowable Expenses

Unallowable Expenses

Personal expenses and those not essential to the transaction of official state business are not reimbursable. The following is a non-exhaustive list of expenses that are not reimbursable:

  • Duty station parking
  • Trip/health/travel insurance
  • Medical/hospital services
  • Childcare
  • Shipping charges for any personal items
  • Room service
  • Any expense paid with miles/points/bitcoins
  • Itinerary changes without a business purpose (i.e. change/cancellation fees, etc.)
  • Expenses/fees due to negligence of the traveler (i.e. fines or parking tickets, locksmith, missed flight, etc.)
  • Personal entertainment expenses, including transportation to and from the location
  • Bellhop services
  • Valet parking, unless it is required
  • Cash paid to other traveler
  • Alcohol
  • Airline club membership and fees
  • Spouse/dependent expenses without a bona fide business purpose
  • Fuel for personally owned vehicles
  • Tolls associated with the use of high occupancy toll (HOT) lanes or associated with daily commute
  • Claims associated with rental car damage when renter did not use WSU’s state contract and opted out of the loss damage coverage

Note:There may be additional restrictions based on the funding source as well.