Travel Services
Unallowable Expenses
Unallowable Expenses
Personal expenses and those not essential to the transaction of official state business are not reimbursable. The following is a non-exhaustive list of expenses that are not reimbursable:
- Duty station parking
- Trip/health/travel insurance
- Medical/hospital services
- Childcare
- Shipping charges for any personal items
- Room service
- Any expense paid with miles/points/bitcoins
- Itinerary changes without a business purpose (i.e. change/cancellation fees, etc.)
- Expenses/fees due to negligence of the traveler (i.e. fines or parking tickets, locksmith, missed flight, etc.)
- Personal entertainment expenses, including transportation to and from the location
- Bellhop services
- Valet parking, unless it is required
- Cash paid to other traveler
- Alcohol
- Airline club membership and fees
- Spouse/dependent expenses without a bona fide business purpose
- Fuel for personally owned vehicles
- Tolls associated with the use of high occupancy toll (HOT) lanes or associated with daily commute
- Claims associated with rental car damage when renter did not use WSU’s state contract and opted out of the loss damage coverage
Note:There may be additional restrictions based on the funding source as well.